Guides
Bank reconciliation for small business: six stages, timing and common stalls
Bank reconciliation for small business in six stages and times: lock the statement window, match deposits, clear checks and ACH, isolate the difference, sign off.
Archive
October 2026
Rules
Payroll Tax Deposit Schedule: How a Small Business Avoids IRS Late Penalties
Payroll tax deposit schedule for small business: the IRS lookback period sets monthly or semiweekly deadlines and the penalty rate when a deposit is late.
Rules
Section 179 vs Bonus Depreciation: What a Small Business Bookkeeper Should Choose First
Section 179 vs bonus depreciation small business owners must pick between: a criteria table on limits, phase-outs, state conformity and bookkeeping load.
Rules
How the IRS classifies workers and what it costs your books
Accounting bookkeeping help starts with the IRS common-law test, Form SS-8, 1099-NEC and W-2 filings, and the payroll accounts each choice creates.
Maintenance
New York City commercial rent tax and your monthly close
Accounting bookkeeping help for Manhattan tenants: Commercial Rent Tax threshold and rate, CR-A and CR-Q returns, sales tax filing and the monthly close.
Rules
What changes when sales tax nexus rules differ in California, Texas, New York and Florida?
Accounting bookkeeping for online sellers turns on four different state nexus thresholds, registrations and chart of accounts changes across states.
Guides
How American freelancers handle estimated taxes and Schedule C
Accounting bookkeeping help for US freelancers: Form 1040-ES due dates, safe harbor rules, self-employment tax, and the Schedule C categories your books support.
Maintenance
How Illinois, Washington, Massachusetts and Georgia set sales tax deadlines
Bookkeeping help for four states: Illinois, Washington, Massachusetts and Georgia sales tax filing frequencies, due dates, and month-end checklists.
Rules
Small business accounting and bookkeeping in Austin
Small business accounting and bookkeeping in Austin must track Texas franchise tax margin rules, no-tax-due reports, and sales tax nexus.
Guides
Cross-border bookkeeping for US sellers shipping into Canada: GST/HST, customs and currency entries
Small business accounting and bookkeeping for US sellers shipping to Canada: CRA GST/HST registration, currency conversion entries, reporting lines, input tax credits, and CBSA customs and permit checks.
Guides
GAAP vs tax basis accounting for American small businesses
Accounting bookkeeping on a tax basis follows IRS rules for filings, while GAAP accrual books follow FASB standards for lenders and investors.
Guides
Guide to SBA loan programs and how each one lands in your ledger
Small business accounting and bookkeeping for SBA debt: where 7(a), 504, microloan and EIDL principal, interest, fees and forgiveness land in your books.
Reviews
Accounts receivable metrics: aging buckets, days sales outstanding and roll rate
How aging buckets are built by invoice date or due date, why days sales outstanding distorts collection speed, and the roll rate that predicts a bad debt.
Costs
Aging report damage comes from a few receivable habits, not one
Nine accounts receivable mistakes that wreck the aged report, from receipts booked as income to unallocated cash, each with what it hides and the correcting entry.
Costs
LA LLC bookkeeping help: California's $800 franchise tax
Bookkeeping help for Los Angeles LLCs: California's $800 minimum franchise tax paid with Form 3522, the first-year exemption window, the April 15 Form 568 return, and monthly accruals.
Industry
Accounts receivable examples compared across one customer's ledger card
Accounts receivable examples worked through one customer ledger card: invoices, allocation, credit notes, deposits, short payments and the balance after each.
Guides
The seven stages behind every receivable, and the test that catches gaps
An accounts receivable framework in seven stages, each with its trigger, document, ledger entry and owner, plus the control account test that finds what is missing.
Features
Accounts receivable trends 2027: reminders and matching
Accounts receivable trends 2027: payment links settle invoices, reminders chase by themselves, and matching plus exceptions replace keying receipts.
Maintenance
Reading accounts receivable as a beginner bookkeeper: aging, payments and credit notes
A beginner bookkeeper's guide to reading accounts receivable: why balances age, how payments are allocated, and how credit notes, write-offs and provisions differ.
Rules
Cash flow metrics worth trusting: conversion, working capital, real runway
Cash flow metrics worth taking: cash conversion, the working capital decomposition and runway computed from committed outgoings rather than an average month.
Guides
Nine cash flow mistakes that make profit and cash disagree
Nine cash flow mistakes, from reading profit as cash to trusting an aged report, each with what it hides and the correction that puts it right.
Features
3 tests worth running before trusting any cash flow forecasting tool
Three tests decide whether a cash flow forecasting tool is worth trusting, covering loan classification, settlement splitting, and the payment assumption.
Maintenance
Cash flow statements framework: how to find the movement that will not tie
A cash flow statements framework for the day the total misses the bank: rebuild in order, read the size of the gap, and spot the errors that still tie.
Industry
Cash flow statements are moving from monthly reports to standing views
Cash flow work in 2027: the direct method becomes affordable, forecasting moves inside the ledger, and payment timing turns into a setting nobody revisits.
Features
Reading cash flow statements with a sceptical eye
The indirect bridge from profit to bank balance, the three sections, the working capital cycle, and where a forecast differs from a finished statement.
Reviews
Profit and loss statements framework: tags and tie-backs
A profit and loss statements framework for the ledger: tag every account, group costs with one test, and tie each line back to the balance sheet.
Maintenance
Profit and loss statements metrics worth tracking, and the ones to ignore
Profit and loss metrics that change decisions: gross margin, contribution per unit and breakeven revenue, plus how to split a movement into price, volume and cost.
Rules
Reading a profit and loss statement: gross profit, operating profit, and below operating profit
Explains a small business profit and loss statement through gross profit, operating profit, and the lines below, plus monthly checks, traps, and bookkeeping limits.
Industry
Spotting profit and loss statements mistakes before they cost money
Nine profit and loss mistakes, each with the entry that caused it and the entry that fixes it, from bank-feed reporting to loan repayments treated as costs.
Costs
Profit and loss statement changes for small business books: live view, job level margin, automatic entries
Explains how profit and loss reporting shifts to a continuous view, finer job level margin, automatic allocations, and machine readers for small business books.
Guides
What good revenue recording metrics actually measure, in three groups
Revenue recording metrics fall into three groups: work delivered but not invoiced, the lag from delivery to invoice, and the tie-outs that keep the ledger honest.
Maintenance
The revenue recording questions that keep coming back
Revenue recording questions answered case by case: deposits, unused retainers, part-finished jobs, money collected for others, and what is not revenue at all.
Features
Revenue recording problems, sorted by the symptom they cause
Nine revenue recording mistakes grouped by symptom: sales too high, sales too low, months wrong, pipeline treated as sales, and corrections nobody can trace.
Rules
Revenue recording: 6 details small businesses miss
What a payout really contains, why the release schedule is the record, and the matching errors a trial balance cannot see: six revenue recording details.
Reviews
Gross versus net: what a revenue entry has to decide
Revenue recording is a decision about timing: which period a sale belongs to, how deposits release, what a sales entry must carry, and gross against net.
Rules
Bookkeeping foundations mistakes, and the fixes that hold
Ten bookkeeping mistakes with the mechanism behind each: transfers coded as trade, loans as income, deleted entries, and the monthly checks that catch them.
Guides
A checklist for bookkeeping foundations: seven documents that matter more than software
The seven bookkeeping documents worth more than any software: account definitions, a recurring schedule, reconciliation files and an open questions log.